Chairs and Directors

Department Chairs | Program Directors | Admin Activity Calendar | Manual | Program Review

Admin Activity Calendar

August/September

Welcome, orient, and assist new faculty (and students)

Beginning of Fall Semester

• Freshman orientation and academic advising
• Transfer advising, registration, beginning of classes, drop/add

Final honors participant list to College Honors Coordinator

Close out old fiscal year budget(s)

Summer school grades are due

Set up the fall department calendar

Inform faculty of policies and procedures for travel/research allocations and solicit requests for discretionary funds

Allocate teaching mentors

Tenure, promotion, and fourth-year reviews

• Establish faculty files
• Forward list of potential outside reviews to College

Initiate faculty searches

Election or appointment of departmental committees

Schedule department faculty meetings for fall semester

Spring Semester course offerings to Registrar

Plan tentative course offerings for following academic year

Degree applications/certification of major requirements for students graduating in December

Spring Semester Course Atlas to College

Undergraduate curriculum proposals

Introduce new faculty members at the first faculty meeting of the year

Hire work-study students and/or other student assistants

Process graduate student employment forms and HRAFs

Begin graduate placement (ongoing through spring)

October

Program review and budget planning materials sent to departments from the College Office (includes extra budgetary requests)

College Preregistration (through end of November)

Begin working on Summer School faculty, courses, and salaries

Course Atlas to Graduate School

Graduate discretionary/recruitment funds paperwork is sent out

November

The College Office schedules program review and budget planning meetings

Program review and budget planning materials are due to the College Office

College bulletin updated copy (Biannually)-2002

Graduate Preregistration (early November)

Deadlines for graduate degree clearances, theses, and dissertations

Graduate curriculum proposals

End of Semester: course evaluations, finals, and grades

December

The College Office schedules program review and budget planning sessions

Honors thesis and oral exam results to College Honors Coordinator

Faculty vitae (updated) to College and Graduate School

January

Program review and budget planning sessions scheduled by the College Office

Meet with department majors

Beginning of Spring Semester

• Transfer advising, registration, drop/add
• Degree applications/certification of major requirements for students graduating in May

Fall course offerings to Registrar

Summer School courses offerings to the College Office

Materials are still being sent and received for tenure, promotion, and fourth-year reviews

Establish files for annual evaluations of junior faculty

Review of associate professors (each one every five years)

Send requests for faculty leaves of absence to the College Office

Schedule faculty meetings for Spring Semester

Dean’s Teaching Fellowship nominations to Graduate School

Graduate application deadline is January 20

• Graduate student recruitment (ongoing through April)

Woodruff and Emory Minority Graduate Fellowship nominations to Graduate School

Begin preparation of degree list before preregistration

UTS grant proposals due

February

Program review and budget planning sessions scheduled by the College Office

Meet with faculty regarding evaluations and salaries

Extra budgetary support notification

Begin selection process for new department chairs

Continue tenure, promotion, and fourth-year evaluations (if necessary)

Request temporary faculty and College-funded graduate TAs

Fall Semester Course Atlas to College

Undergraduate new course curriculum proposals

Degree applications/certification of major requirements of students graduating in May

TATTO summer course participant list to Graduate School

Graduate recruitment visitation

Fall course offerings are due to registrar

Faculty Development Awards applications

Submit to the College nominating committee the names of faculty members who are interested in serving on a standing committee of the College

March

Annual evaluations of junior faculty should be sent to the College Office

Evaluations and salary recommendation requests for all faculty and staff are sent out from the College Office

First call for activities report to be used for salary recommendations

Summer School courses, faculty, salaries confirmation to College

College Preregistration through mid-April

• Orientation and preregistration for Oxford continuees

Select honors students for following year

College Merit Scholarships nominations

Course Atlas to Graduate School

Emory Minority Graduate Fellowship candidate interviews

Graduate student summer support request to Graduate School

Graduate curriculum proposals

Request Emeritus Status for retiring faculty members

April

Faculty and Staff performance appraisals and salary recommendations should be sent to College Office

Preliminary non-personnel budgets are sent to the departments from the College Office for review

End of Semester: course evaluations, finals, and grades

Submit names of graduating honor society students and award winners for commencement program

Honors thesis and oral exam results to College Honors Coordinator

Graduate preregistration (early April)

Submission deadlines for graduate degree clearances, theses, and dissertations

Review adjunct nominations for upcoming year

Process graduate student summer support

Graduate comprehensive exams

Honor retiring faculty members at the last faculty meeting of the year

May

Faculty and Staff salaries finalized

Commencement!

The department’s response to preliminary non-personnel budget should be sent to the College Office

Prepare for Annual Report due 5/31

Prepare for Teaching Report due 6/1

Submit summer salaries (faculty grants, graduate student grants, and other summer support)

Summer School registration

Graduate admissions-with-aid decisions to Graduate School

Plan department’s annual retreat, undergraduate awards ceremony and year-end celebration

Submit Graduate Award Offer requests

Request for searches for following year due from departments

June

Non-personnel budgets are set

Teaching Reports to College

Request appointment or renewal of adjunct faculty

Degree applications/certification of major requirements for students graduating in August

First session of summer school, grades are due

Departments notified of approved searches

July

Deadlines for graduate clearances, theses, and dissertations

Final budget worksheets for Faculty, Staff, and non-personnel are sent to the departments from the College Office