Scholarly Inquiry and Research at Emory (SIRE)

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Independent Research Grants: Reimbursement Forms

Benefits & Commitments | Application Process | Grant Application | Previous Projects | Reimbursement Forms

Important Reminders

1. Receipts submitted for reimbursement will be reconciled against your grant award and budget, and must not exceed your total award without prior approval by Dean Brzinski.
2. For travel, reimbursement is made after the trip is completed. You are free to make your own travel arrangements. However, to avoid depleting your available cash, travel can be booked by the College Office so these costs may be pre-paid on your behalf. E-tickets, boarding passes, etc. must be provided with other reimbursement materials, or the pre-pay will be reversed.
3. Grant monies may not be used for:
   • Photocopying at Emory University
   • Honors thesis production
4. Should you have money remaining in your Grant Award, you may use it in the production of materials used in research symposiums.
   

Reimbursement Procedures

1. If you are working in a laboratory, use the Account Transfer Form (PDF). Follow the instructions on that form.
2. Otherwise use the Expense Report Form (PDF). Receipts are required for reimbursement. Ask for them. If you ask for a receipt at the time of purchase, in most instances, one will be provided to you. For those times when a receipt is difficult to obtain, and the amount is less than $25, you must provide a signed memo detailing the vendor, date, amount, what was purchased, etc. (remember, E-tickets, boarding passes, etc. for pre-paid costs must be provided as a receipt those expenditures.)
3. Tape original receipts (the entire perimeter) to blank white (photocopy) paper. To the side of each receipt legibly indicate what was purchased, to which budget category it should be applied, and how it forwarded your research mission.
4. No more than twice a month, submit in an envelope:
   • Expense Report Form (PDF) with your name, student number and the total dollar amount you expect to receive.
   • Your receipts, prepared as described above. (make photocopies for your records). Mark the envelope SIRE Reimbursement Request and hand deliver it to the SIRE office, 300 White Hall

*Adobe Acrobat Reader is required to view PDF files.